WSDC Privacy Policy

This privacy policy will explain how the Wine Society Dining Club (“WSDC/We/Our”) uses the personal data we collect from or about you when you use our website at www.wsdc.org.uk (“Website”) when you are registered for an event and, if  you are a member of the WSDC, the data that we may collect as part of your membership. As such WSDC is the primary data controller of any such data.

What data do we collect?

WSDC may collect the following data:

• Personal identification information (Name, address, year of birth, job title, email address, phone number, Wine Society Membership number etc.)
• When processing your membership and if you register for an event we may collect payment information.
• Information to facilitate events (Dietary requirements, access and ability requirements etc)
• Photos taken at events

How do we collect your data?

You directly provide WSDC with most of the data we collect. We may also collect data and process data when you:

• Become a member or renew membership of WSDC or place an order for event tickets (for yourself and/or your guests).
• Voluntarily complete a customer survey or provide feedback at any of our events or via email.
• Use or view our Website via your browser’s cookies.

WSDC may also receive your data indirectly from the following sources:

• The Wine Society- for example queries related to the WSDC and its events, verification of share number etc.
• Your bank- when a standing order is created your bank may share the details of that order with our bank which is shared with us.

How will we use your data?

WSDC collects your data so that we can:

• manage your membership;
• process and manage event bookings;
• email you with information about our events and any other products and/or services we think you might like;
• make such disclosures as may be required by law or regulation. In each case we will seek, where practicable, to minimise the amount of data that is disclosed;
• Generate internal reports to manage the club;
• Create a membership archive for historical purposes (for example including photos, seating plans etc)

When WSDC processes your membership or any event ticket requests, it may send your data to;

• Event venues
• Event facilitators such as caterers

How do we store your data? 

WSDC securely stores your digital data using a Microsoft Azure database facility.

WSDC also maintains a physical archive including but not limited to the following information - Application form, seating plans, photos, committee and AGM minutes  

Marketing

WSDC would like to send you information about products and services of ours that we think you might like, as well as those of other relevant third party companies such as the Wine Society or speakers at our events.

If you have agreed to receive marketing, you may always opt out at a later date of either third party or WSDC marketing emails.  Please note that opting out of WSDC marketing may adversely impact the benefit of your membership of WSDC (as we will not be able to inform you about our events).

You have the right at any time to stop WSDC from contacting you for marketing purposes or giving your data to other necessary organisations. If you no longer wish to be contacted for marketing purposes, please email [insert email address].

What are your data protection rights?

We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

The right to access – You have the right to request WSDC for copies of your personal data.

The right to rectification – You have the right to request that WSDC correct any information you believe is inaccurate. You also have the right to ask WSDC to complete the information you believe is incomplete.

The right to erasure – You have the right to request that WSDC erase your personal data, under certain conditions.

The right to restrict processing – You have the right to request that WSDC restrict the processing of your personal data, under certain conditions.

The right to object to processing – You have the right to object to WSDC’s processing of your personal data, under certain conditions.

The right to data portability – You have the right to request that WSDC transfer the data that we have collected to another organisation, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: [insert generic email]

Or write to us: Wine Society Dining Club, Box 145, 5 High Street, Maidenhead. SL6 1JN.

Cookies

Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology. You can read our Cookie Policy here: [insert link to WSDC Cookie Policy]

For further information, visit allaboutcookies.org.

Privacy policies of other websites

Our Website may contain links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

Changes to our privacy policy

WSDC keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 28 May 2020.

How to contact us

If you have any questions about WSDC’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us at: [insert generic email]

Or write to us at: Wine Society Dining Club, Box 145, 5 High Street, Maidenhead. SL6 1JN.

How to contact the appropriate authority

Should you wish to make a complaint or if you feel that WSDC has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office via https://ico.org.uk/